Medical Records Storage Policy

Electronic health records can help alleviate some storage issues associated with traditional paper medical records.

Medical records storage policy.

No open shelves in a patient or research subject area. A practitioner should inform patients how long the practitioner will retain medical records. Medical records and phi must be stored where there is controlled access we recommend that medical records and phi stored in hallways that are accessible by unauthorized individuals should be in locked cabinets. We appreciate your trust and take care ensuring your personally identifiable information is kept safe.

Retention of medical records page 2 of 3 3. Storage of records 1. Retaining medical records of minor patients is more complex. Precautions such as not storing health records containing personal health information in a public area should be taken where practicable.

Appropriate policies should address. Lease rates in medical buildings are expensive yet much of the space used in a medical office is devoted to storing paper medical records. Another option is to use a secure document storage facility. A practitioner should verify the retention time required by their medical malpractice insurer.

Medical records retention guidelines. Options for storage of medical records it may be possible to pay for storage at a neighboring medical office. The board recommends that licensees develop and implement a medical record retention and production policy in concert with legal counsel. No open shelves in a hallway that allows access to individuals not.

Space needed to store the records particularly archived inactive charts often expands into exam rooms off site mini storage and or other valuable workspace. Medical records whether in electronic or paper format should be stored to allow for. Of medical records policy 2014 06 12 16 14 page 3 of 4 storage areas approved for records storage must be physically secure and environmentally controlled to protect records from unauthorized access and damage or loss due to temperature fluctuations fire water damage pests and other hazards.